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These are the bylaws of the Poitiers Panthers
Alumni Association, Incorporated, a Colorado nonprofit corporation.
Article 1 - Offices
Article 2 - Purposes
Article 3 – Directors
Article 4 – Officers
Article 5 - Committees
Article 6 - Execution of Instruments, Deposits and Funds
Article 7 - Corporate Records, Reports and Seal
Article 8 - Fiscal Year
Article 9 - Amendment of Bylaws
Article 10 - Amendment of Articles
Article 11 - Prohibition Against Sharing Corporate Profits and Assets
Article 12 - Members
Article 13 - Meetings of Members
Article 14 - Sections of the Colorado Nonprofit Public Benefit Corporation Law
ARTICLE 1
OFFICES
SECTION 1.1 PRINCIPAL OFFICE
The principal office of the corporation for the transaction of its business is
located in: Colorado Springs, Colorado
SECTION 1.2 CHANGE OF ADDRESS
The county of the corporation's principal office can be changed only by
amendment of these Bylaws and not otherwise. The Board of Directors may,
however, change the principal office from one location to another within the
named county by noting the changed address and effective date below, and such
changes of address shall not be deemed an amendment of these Bylaws:
SECTION 1.3 OTHER OFFICES
The corporation may also have offices at such other places, within or without
the State of Colorado, where it is qualified to do business, as its business may
require and as the Board of Directors may, from time to time, designate.
ARTICLE 2
PURPOSES
SECTION 2.1 OBJECTIVES AND PURPOSES
The primary objectives and purposes of this corporation shall be:
(a) Assist members with maintaining contact between organized reunions.
(b) Locate individuals who are eligible to be members of this alumni
association.
(c) Organize and implement periodic reunions of the members at appropriate
locations.
(d) Provide and maintain a computerized information database for use by the
members.
ARTICLE 3
DIRECTORS
SECTION 3.1 NUMBER
The corporation shall have seven directors and collectively they shall be known
as the Board of Directors (or "the Board") and shall fill the positions of
officers of the corporation. The number may be changed by amendment of this
Bylaw, or by repeal of this Bylaw and adoption of a new Bylaw, as provided in
these Bylaws.
SECTION 3.2 POWERS
Subject to the provisions of the Colorado Nonprofit Public Benefit Corporation
law and any limitations in the Articles of Incorporation and Bylaws relating to
action required or permitted to be taken or approved by the members, if any, of
this corporation, the activities and affairs of this corporation shall be
conducted and all corporate powers shall be exercised by or under the direction
of the Board Of Directors.
SECTION 3.3 DUTIES
It shall be the duty of the directors to:
(a) Perform any and all duties imposed on them collectively or individually by
law, by the Articles of Incorporation of this corporation, or by these Bylaws;
(b) Appoint and remove, employ and discharge, and, except as otherwise provided
in these Bylaws, prescribe the duties and fix the compensation, if any, of all
officers, agents and employees of the corporation;
(c) Supervise all officers, agents and employees of the corporation to assure
that their duties are performed properly;
(d) Meet at such times and places as required by these Bylaws;
(e) Register their addresses with the Secretary of the corporation and notices
of meetings mailed or electronic mailed to them at such addresses shall be valid
notices thereof. Meetings may be held via electronic means if so deemed by the
President of the Board.
SECTION 3.4 TERMS OF OFFICE
Each director shall hold office until the next reunion meeting for election of
the Board of Directors as specified in these Bylaws, and until his or her
successor is elected and qualifies. Directors may hold the same office for two
consecutive terms or different offices for three consecutive terms.
SECTION 3.5 COMPENSATION
Directors shall serve without compensation. In addition, they shall be allowed
reasonable advancement or reimbursement of expenses incurred in the performance
of their regular duties as specified in Section 3 of this Article. Directors may
not be compensated for rendering services to the corporation in any capacity
other than director unless such other compensation is reasonable and is
allowable under the provisions of Section 6 of this Article.
SECTION 3.6 RESTRICTION REGARDING INTERESTED DIRECTORS
Not withstanding any other provision of these Bylaws, all Directors must be
members of the Alumni Association and elected by the membership of the
Association.
SECTION 3.7 PLACE OF MEETINGS
Meetings shall be held at such place within the United States of America which
has been designated from time to time by resolution of the Board of Directors.
Any meeting, regular or special, may be held by conference telephone or similar
communications equipment, so as long as all directors participating in such
meeting can hear one another.
SECTION 3.8 REGULAR MEETINGS
Regular meetings of Directors shall be held no later than one week after the
regular membership monthly meeting at a location and time as designated by the
Board of Directors.
SECTION 3.9 SPECIAL MEETINGS
Special meetings of the Board Of Directors may be called by the President, the
Vice President, the Secretary, or by any two directors, and such meetings shall
be held at the place, within or without the State of Colorado, designated by the
person or persons calling the meeting, and in the absence of such designation,
at the principal office of the corporation.
SECTION 3.10 NOTICE OF MEETINGS
Regular meetings of the Board may be held without notice. Special meetings of
the Board shall be held upon four (4) days' notice by first-class mail or
forty-eight (48) hours' notice delivered personally or by telephone or
electronic mail. If sent by mail or electronic mail, the notice shall be deemed
to be delivered on its deposit in the mails or on its delivery to the electronic
mail recipient. Such notices shall be addressed to each director at his or her
address as shown on the books of the corporation. Notice of the time and place
of holding an adjourned meeting need not be given to absent directors if the
time and place of the adjourned meeting are fixed at the meeting adjourned and
if such adjourned meeting is held no more than twenty-four (24) hours from the
time of the original meeting. Notice shall be given of any adjourned regular or
special meeting to directors absent from the original meeting if the adjourned
meeting is held more than twenty-four (24) hours from the time of the original
meeting.
SECTION 3.11 CONTENTS OF NOTICE
Notice of meetings not herein dispensed with shall specify the place, day and
hour of the meeting. The purpose of any Board meeting need not be specified in
the notice.
SECTION 3.12 WAIVER OF NOTICE AND CONSENT TO HOLDING MEETINGS
The transactions of any meeting of the Board, however called and noticed or
wherever held, are as valid as though the meeting had been duly held after
proper call and notice, provided a quorum, as hereinafter defined, is present
and provided that either before or after the meeting each director not present
signs a waiver of notice, a consent to holding the meeting, or an approval of
the minutes there of. All such waivers, consents, or approvals shall be filed
with the corporate records or made a part of the minutes of the meeting.
SECTION 3.13 QUORUM FOR MEETINGS
A quorum shall consist of three Directors.
Except as otherwise provided in these Bylaws or in the Articles of Incorporation
of this corporation, or by law, no business shall be considered by the Board at
any meeting at which a quorum, as hereinafter defined, is not present, and the
only motion which the Chair shall entertain at such meeting is a motion to
adjourn. However, a majority of the directors present at such meeting may
adjourn from time to time until the time fixed for the next regular meeting of
the Board.
When a meeting is adjourned for lack of a quorum, it shall not be necessary to
give any notice of the time and place of the adjourned meeting or of the
business to be transacted at such meeting, other than by announcement at the
meeting at which the adjournment is taken, except as provided in Section 10 of
this Article.
The directors present at a duly called and held meeting at which a quorum is
initially present may continue to do business not withstanding the loss of a
quorum at the meeting due to a withdrawal of directors from the meeting,
provided that any action thereafter taken must be approved by the required
quorum for such meeting or such greater percentage as may be required by law, or
the Articles of Incorporation or Bylaws of this corporation.
SECTION 3.14. MAJORITY ACTION AS BOARD ACTION
Every act or decision done or made by the directors present at a meeting duly
held at which a quorum (three {3} directors) is present or a majority of
directors when more than three (3) are present is the act of the Board Of
Directors, unless the Articles of Incorporation or Bylaws of this corporation,
or provisions of the Colorado Nonprofit Public Benefit Corporation Law,
particularly those provisions relating to appointment of committees (Section
5212), approval of contracts or transactions in which a director has a material
financial interest (Section 5233) and indemnification of agents (Section 5238e),
require a greater percentage or different voting rules for approval of a matter
by the Board.
SECTION 3.15 CONDUCT OF MEETINGS
Meetings of the Board of Directors shall be presided over by the President of
the Board or, in his or her absence, by the Vice President of the corporation
or, in the absence of each of these persons, by a Chairperson chosen by a
majority of the directors present at the meeting. The Secretary of the
corporation shall act as secretary of all meetings of the Board, provided that,
in his or her absence, the presiding officer shall appoint another person to act
as Secretary of the Meeting.
Meetings shall be governed by Robert's Rules of Order, as such rules may be
revised from time to time, insofar as such rules are not inconsistent with or in
conflict with these Bylaws, with the Articles of Incorporation of this
corporation, or with provisions of law.
SECTION 3.16 ACTION BY UNANIMOUS WRITTEN CONSENT WITHOUT MEETING
Any action required or permitted to be taken by the Board of Directors under any
provision of law may be taken without a meeting, if all members of the Board
shall individually or collectively consent in writing to such action. For the
purposes of this Section only, "all members of the Board" shall not include any
"interested director" as defined in Section 5233 of the Colorado Nonprofit
Public Benefit Corporation Law. Such written consent or consents shall be filed
with the minutes of the proceedings of the Board. Such action by written consent
shall have the same force and effect as the unanimous vote of the directors. Any
certificate or other document filed under any provision of law which relates to
action so taken shall state that the action was taken by unanimous written
consent of the Board of Directors without a meeting and that the Bylaws of this
corporation authorize the directors to so act, and such statement shall be prima
facie evidence of such authority.
SECTION 3.17 VACANCIES
Vacancies on the Board of Directors shall exist (1) on the death, resignation or
removal of any director, (2) whenever the number of authorized directors is
increased and when the term of any Director is complete resulting in an election
by the membership. The Board of Directors may declare vacant the office of a
director who has been declared of unsound mind by a final order of court, or
convicted of a felony, or been found by a final order or judgment of any court
to have breached any duty under Section 5230 and following of the Colorado
Nonprofit Public Benefit Corporation Law.
Directors may be removed without cause by majority vote if the membership is
less than fifty (50) or, if the corporation has fifty (50) or more members, by
vote of a majority of the votes represented at a membership meeting at which a
quorum is present.
Any director may resign effective upon giving written notice to the Chairperson
of the Board, the Secretary, or the Board of Directors, unless the notice
specifies a later time for the effectiveness of such resignation. No director
may resign if the corporation would then be left without a duly elected director
or directors in charge of its affairs, except upon notice to the Attorney
General.
Vacancies on the Board may be filled by approval of the members. The members of
this corporation may elect a director at any time to fill any vacancy not filled
by the directors.
A person elected to fill a vacancy as provided by this Section shall hold office
until the next election of the Board of Directors or until his or her death,
resignation or removal from office.
SECTION 3.18 NON-LIABILITY OF DIRECTORS
The directors shall not be personally liable for the debts, liabilities, or
other obligations of the corporation.
SECTION 3.19 INDEMNIFICATION BY CORPORATION OF DIRECTORS, OFFICERS, EMPLOYEES
AND OTHER AGENTS
To the extent that a person who is, or was, a director, officer, employee or
other agents of his corporation has been successful on the merits in defense of
any civil, criminal, administrative or investigative proceeding brought to
procure a judgment against such person by reason of the fact that he or she is,
or was, an agent of the corporation, or has been successful in defense of any
claim, issue or matter, therein, such person shall be indemnified against
expenses actually and reasonably incurred by the person in connection with such
proceeding.
If such person either settles any such claim or sustains a judgment against him
or her, then indemnification against expenses, judgments, fines, settlements and
other amounts reasonably incurred in connection with such proceedings shall be
provided by this corporation but only to the extent allowed by, and in
accordance with the requirements of, Section 5238 of the Colorado Nonprofit
Public Benefit Corporation Law.
SECTION 3.20 INSURANCE FOR CORPORATE AGENTS
The Board Of Directors may adopt a resolution authorizing the purchase and
maintenance of insurance on behalf of any agent of the corporation (including a
director, officer, employee or other agent of the corporation) against any
liability other than for violating provisions of law relating to self-dealing
(Section 5233 of the Colorado Nonprofit Public Benefit Corporation Law) asserted
against or incurred by the agent in such capacity or arising out of the agent's
status as such, whether or not the corporation would have the power to indemnify
the agent against such liability under the provisions of Section 5238 of the
Colorado Nonprofit Public Benefit Corporation Law.
ARTICLE 4
OFFICERS
SECTION 4.1 NUMBER OF OFFICERS
The officers of the corporation shall be a President, Vice President, a
Secretary, and the Treasurer. These officers plus the immediate past President
of the Corporation shall be known as the Board of Directors. Assistant
Secretaries, Assistant Treasurers, other officers or committee chairs shall be
appointed by the Board of Directors as required. Neither the Secretary nor the
Treasurer may serve as the President or Chairperson of the Board.
SECTION 4.2 QUALIFICATION, ELECTION, AND TERM OF OFFICE
Any person may serve as officer of this corporation. Officers/Directors shall be
elected by the membership and each officer shall hold office until the next
reunion or until he or she resigns or is removed or is otherwise disqualified to
serve, or until his or her successor shall be elected and qualified, whichever
occurs first.
SECTION 4.3 SUBORDINATE OFFICERS
The Board of Directors may appoint such other officers or agents as it may deem
desirable, and such officers shall serve such terms, have such authority, and
perform such duties as may be prescribed from time to time by the Board of
Directors.
SECTION 4.4 REMOVAL AND RESIGNATION
Any officer may be removed, either with or without cause, by the Board of
Directors or a majority of the membership, at any time. Any officer may resign
at any time by giving written notice to the Board of Directors or to the
President or Secretary of the corporation. Any such resignation shall take
effect at the date of receipt of such notice or at any later date specified
therein, and, unless otherwise specified therein, the acceptance of such
resignation shall not be necessary to make it effective. The above provisions of
this Section shall be superseded by any conflicting terms of a contract which
has been approved or ratified by the Board of Directors relating to the
employment of any officer of the corporation.
SECTION 4.5 VACANCIES
Any vacancy caused by the death, resignation, removal, disqualification, or
otherwise, of any officer prior to the annual election of officers shall be
filled by the Board of Directors. In the event of a vacancy in any office other
than that of President, such vacancy may be filled temporarily by appointment by
the President until such time as the Board shall fill the vacancy. Vacancies
occurring in offices of officers appointed at the discretion of the Board may or
may not be filled as the Board shall determine.
SECTION 4.6 DUTIES OF PRESIDENT
The President shall be the chief executive officer of the corporation and shall,
subject to the control of the Board of Directors, supervise and control the
affairs of the corporation and the activities of the officers. He or she shall
perform all duties incident to his or her office and such other duties as may be
required by law, by the Articles of Incorporation of this corporation, or by
these Bylaws, or which may be prescribed from time to time by the Board of
Directors. Unless another person is specifically appointed as Chairperson of the
Board of Directors, he or she shall preside at all meetings of the Board of
Directors. The President, or in his/her absence an elected officer, shall
preside at all meetings of the members. Except as otherwise expressly provided
by law, by the Articles of Incorporation, or by these Bylaws, he or she shall,
in the name of the corporation, execute such deeds, mortgages, bonds, con
tracts, checks, or other instruments which may from time to time be authorized
by the Board of Directors.
SECTION 4.7 DUTIES OF VICE PRESIDENT
In the absence of the President, or in the event of his or her inability or
refusal to act, the Vice President shall perform all the duties of the
President, and when so acting shall have all the powers of, and be subject to
all the restrictions on, the President. The Vice President shall have other
powers and perform such other duties as may be prescribed by law, by the
Articles of Incorporation, or by these Bylaws, or as may be prescribed by the
Board of Directors.
SECTION 4.8 DUTIES OF SECRETARY
The Secretary shall:
Certify and keep at the principal office of the corporation the original, or a
copy of these Bylaws as amended or otherwise altered to date.
Keep at the principal office of the corporation or at such other place as the
Board may determine, a book of minutes of all meetings of the directors, and, if
applicable, meetings of committees of directors and of members, recording
therein the time and place of holding, whether regular or special, how called,
how notice thereof was given, the names of those present or represented at the
meeting, and the proceedings thereof.
See that all notices are duly given in accordance with the provisions of these
Bylaws or as required by law.
Be custodian of the records and of the seal of the corporation and see that the
seal is affixed to all duly executed documents, the execution of which on behalf
of the corporation under its seal is authorized by law or these Bylaws.
Keep at the principal office of the corporation a membership book containing the
name and address of each and any members, and, in the case where any membership
has been terminated, he or she shall record such fact in the membership book
together with the date on which such membership ceased.
Exhibit at all reasonable times to any director of the corporation, or to his or
her agent or attorney, on request therefore, the Bylaws, the membership book,
and the minutes of the proceedings of the directors of the corporation.
In general, perform all duties incident to the office of Secretary and such
other duties as may be required by law, by the Articles of Incorporation of this
corporation, or by these Bylaws, or which may be assigned to him or her from
time to time by the Board of Directors.
SECTION 4.9 DUTIES OF TREASURER
Subject to the provisions of these Bylaws relating to the "Execution of
Instruments, Deposits and Funds," the Treasurer shall:
Have charge and custody of, and be responsible for, all funds and securities of
the corporation, and deposit all such funds in the name of the corporation in
such banks, trust companies, or other depositories as shall be selected by the
Board of Directors.
Receive, and give receipt for, moneys due and payable to the corporation from
any source whatsoever.
Disburse, or cause to be disbursed, the funds of the corporation as may be
directed by the Board of Directors, taking proper vouchers for such
disbursements.
Keep and maintain adequate and correct accounts of the corporation's properties
and business transactions, including accounts of its assets, liabilities,
receipts, disbursements, gains and losses.
Exhibit at all reasonable times the books of account and financial records to
any director of the corporation, or to his or her agent or attorney, on request
there for.
Render to the President and directors, whenever requested, an account of any or
all of his or her transactions as Treasurer and of the financial condition of
the corporation. Prepare, or cause to be prepared, and certify, or cause to be
certified, the financial statements to be included in any required reports.
In general, perform all duties incident to the office of Treasurer and such
other duties as may be required by law, by the Articles of Incorporation of the
corporation, or by these Bylaws, or which may be assigned to him or her from
time to time by the Board of Directors.
SECTION 4.10 COMPENSATION
No salary or compensation is provided for any Director or Officer of the
Corporation.
ARTICLE 5
COMMITTEES
SECTION 5.1 CREATION OF COMMITTEES
The Board may, by resolution adopted by a majority of the number of directors
then in office, provided that a quorum is present, create one or more
committees, each consisting of two or more directors, to serve at the pleasure
of the Board. Appointments to such committees shall be by a majority vote of the
directors then in office. Any such committee, to the extent provided in the
resolution of the Board or in the bylaws, shall have all the authority of the
Board, except with respect to:
(a) The approval of any action which, under law or the provisions of these
Bylaws, requires the approval of the members or of a majority of all of the
members.
(b)The filling of vacancies on the Board or in any committee which has the
authority of the Board.
(c) The amendment or repeal of Bylaws or the adoption of new Bylaws.
(d) The amendment or repeal or any resolution of the Board which by its express
terms is not so amendable or repeal able.
(e) The expenditure of corporate funds to support a nominee for director after
there are more people nominated for director than can be elected.
(f) The approval of any transaction to which this corporation is a party and in
which one or more of the directors has a material financial interest, except as
expressly provided in Section 5233 (b) (2) (b)(3) of the Colorado Nonprofit
Public Benefit Corporation Law.
SECTION 5.2 EXECUTIVE COMMITTEE
The Board of Directors may combine their role as the Executive Committee and
include other appointed officers as part of that Committee. The powers of the
Executive Committee are identical to those of the Board of Directors. Both the
Board of Directors and the Executive Committee are restricted in their powers
when the following apply:
(a) The approval of any action which, under law or the provisions of these
Bylaws, requires the approval of the members or of a majority of all of the
members.
(b) The amendment or repeal of Bylaws or the adoption of new Bylaws.
(c) The amendment or repeal or any resolution of the Board which by its express
terms is not so amendable or repeal able.
(d) The expenditure of corporate funds to support a nominee for director after
there are more people nominated for director than can be elected.
(e) The approval of any transaction to which this corporation is a party and in
which one or more of the directors has a material financial interest, except as
expressly provided in Section 5233(b)(3) of the Colorado Nonprofit Public
Benefit Corporation Law.
By a majority vote of its members then in office, the Board may at any time
revoke or modify any or all of the authority so delegated, increase or decrease
but not below two (2) the number of its members, and fill vacancies therein from
the members of the Board. The Committee shall keep regular minutes of its
proceedings, cause them to be filed with the corporate records, and report the
same to the Board from time to time as the Board may require.
SECTION 5.2 OTHER COMMITTEES
The corporation shall have such other committees as may from time to time be
designated by resolution of the Board of Directors. Such other committees may
consist of persons who are not also members of the Board. These additional
committees shall act in an advisory capacity only to the Board and shall be
clearly titled as "advisory" committees.
SECTION 5.3 MEETINGS AND ACTION OF COMMITTEES
Meetings and action of committees shall be governed by, noticed, held and taken
in accordance with the provisions of these Bylaws concerning meetings of the
Board of Directors, with such changes in the context of such Bylaw provisions as
are necessary to substitute the committee and its members for the Board of
Directors and its members, except that the time for regular meetings of
committees may be fixed by resolution of the Board of Directors or by the
committee. The time for special meetings of committees may also be fixed by the
Board of Directors. The Board of Directors may also adopt rules and regulations
pertaining to the conduct of meetings of committees to the extent that such
rules and regulations are not inconsistent with the provisions of these Bylaws.
ARTICLE 6
EXECUTION OF INSTRUMENTS, DEPOSITS AND FUNDS
SECTION 6.1 EXECUTION OF INSTRUMENTS
The Board Of Directors, except as otherwise provided in these Bylaws, may by
resolution authorize any officer or agent of the corporation to enter into any
contract or execute and deliver any instrument in the name of and on behalf of
the corporation, and such authority may be general or confined to specific
instances. Unless so authorized, no officer, agent, or employee shall have any
power or authority to bind the corporation by any contract or engagement or to
pledge its credit or to render it liable monetarily for any purpose or in any
amount.
SECTION 6.2 CHECKS AND NOTES
Except as otherwise specifically determined by resolution of the Board of
Directors, or as otherwise required by law, checks, drafts, promissory notes,
orders for the payment of money, and other evidence of indebtedness of the
corporation shall be signed by the Treasurer. When the amount exceeds $500 a
countersign by the President of the corporation is required.
SECTION 6.3 DEPOSITS
All funds of the corporation shall be deposited from time to time to the credit
of the corporation in such banks, trust companies, or other depositories as the
Board of Directors may select.
SECTION 6.4 GIFTS
The Board of Directors may accept on behalf of the corporation any contribution,
gift, bequest, or devise for the charitable or public purposes of this
corporation.
ARTICLE 7
CORPORATE RECORDS, REPORTS AND SEAL
SECTION 7.1 MAINTENANCE OF CORPORATE RECORDS
The corporation shall keep at its principal office in the State of Colorado:
(a) Minutes of all meetings of directors, committees of the Board and, if this
corporation has members, of all meetings of members, indicating the time and
place of holding such meetings, whether regular or special, how called, the
notice given, and the names of those present and the proceedings thereof;
(b) Adequate and correct books and records of account, including accounts of its
properties and business transactions and accounts of its assets, liabilities,
receipts, disbursements, gains and losses;
(c) A record of its members, if any, indicating their names and addresses and,
if applicable, the class of membership held by each member and the termination
date of any membership;
(d) A copy of the corporation's Articles of Incorporation and Bylaws as amended
to date, which shall be open to inspection by the members, if any, of the
corporation at all reasonable times during office hours.
SECTION 7.2 CORPORATE SEAL
The Board of Directors may adopt, use, and at will alter, a corporate seal. Such
seal shall be kept at the principal office of the corporation. Failure to affix
the seal to corporate instruments, however, shall not affect the validity of any
such instrument.
SECTION 7.3 DIRECTORS' INSPECTION RIGHTS
Every director shall have the absolute right at any reasonable time to inspect
and copy all books, records and documents of every kind and to inspect the
physical properties of the corporation.
SECTION 7.4 MEMBERS' INSPECTION RIGHTS
Each and every member shall have the following inspection rights, for a purpose
reasonably related to such person's interest as a member:
(a) To inspect the record of all members' names, addresses and voting rights, at
reasonable times, upon five (5) business days' prior written demand on the
corporation, which demand shall state the purpose for which the inspection
rights are requested.
(b) To inspect at any reasonable time the books, records, or minutes of
proceedings of the members or of the Board or committees of the Board, upon
written demand on the corporation by the member, for a purpose reasonably
related to such person's interests as a member.
SECTION 7.5 ANNUAL REPORT
The Board shall cause an annual report to be furnished not later than one
hundred and twenty (120) days after the close of the corporation's fiscal year
to all directors of the corporation and to any member who requests it in
writing, which report shall contain the following information in appropriate
detail:
(a) The assets and liabilities, including the trust funds, of the corporation as
of the end of the fiscal year;
(b) The principal changes in assets and liabilities, including trust funds,
during the fiscal year;
(c) The revenue or receipts of the corporation, both unrestricted and restricted
to particular purposes, for the fiscal year;
(d) The expenses or disbursements of the corporation, for both general and
restricted purposes, during the fiscal year;
(e) Any information required by Section 7 of this Article.
The annual report shall be accompanied by any report thereon of independent
accountants, or, if there is no such report, the certificate of an authorized
officer of the corporation that such statements were prepared without audit from
the books and records of the corporation.
If this corporation receives TWENTY-FIVE THOUSAND DOLLARS ($25,000), or more, in
gross revenues or receipts during the fiscal year, this corporation shall
automatically send the above annual report to all members, in such manner, at
such time, and with such contents, including an accompanying report from
independent accountants or certification of a corporate officer, as specified by
the above provisions of this Section relating to the annual report.
SECTION 7.6 ANNUAL STATEMENT OF SPECIFIC TRANSACTIONS TO MEMBERS
This corporation shall mail or deliver to all directors and all members a
statement within one hundred and twenty (120) days after the close of its fiscal
year which briefly describes the amount and circumstances of any indemnification
or transaction of the following kind:
(a) Any transaction in which the corporation was a party, and in which either of
the following had a direct or indirect material financial interest except as
expressly provided in Section 5233 (b)(2) and (b)(3):
(1) Any director or officer of the corporation or,
(2) Any holder of more than ten percent (10%) of the voting power of the
corporation, its parent or its subsidiary.
The above statement need only be provided with respect to a transaction during
the previous fiscal year involving more than FIVE THOUSAND DOLLARS ($5,000) or
which was one of a number of transactions with the same persons involving, in
the aggregate, more than FIVE THOUSAND DOLLARS ($5,000).
Similarly, the statement need only be provided with respect to indemnification
or advances aggregating more than FIVE THOUSAND DOLLARS ($5,000) paid during the
previous fiscal year to any director or officer, except that no such statement
need be made if such indemnification was approved by the majority of the
members, with the person to be indemnified not included in the voting process.
Any statement required by this Section shall briefly describe the names of the
interested persons involved in such transactions, stating each person's
relationship to the corporation, the nature of such person's interest in the
transaction and, where practical, the amount of such interest, provided that in
the case of a transaction with a partnership of which such person is a partner,
only the interest of the partnership need be stated.
ARTICLE 8
FISCAL YEAR
SECTION 8.1 FISCAL YEAR OF THE CORPORATION
The fiscal year of the corporation shall begin on January 1st and end on
December 31st each year.
ARTICLE 9
AMENDMENT OF BYLAWS
SECTION 9.1 AMENDMENT
Subject to any provision of law applicable to the amendment of Bylaws of public
benefit nonprofit corporations, these Bylaws, or any of them, may be altered,
amended, or repealed and new Bylaws adopted as follows:
(a) Subject to the power of members to change or repeal these Bylaws under
Section 5150 of the Corporations Code, by approval of the Board of Directors
unless the Bylaw amendment would materially and adversely affect the rights of
members as to voting or transfer, then a Bylaw specifying or changing the fixed
number of directors of the corporation, the maximum or minimum number of
directors, or changing from a fixed to variable Board or vice versa, may not be
adopted, amended, or repealed except as provided in subparagraph (b) of this
Section; or
(b) By approval of the members of this corporation.
ARTICLE 10
AMENDMENT OF ARTICLES
SECTION 10.1 AMENDMENT OF ARTICLES
Amendment of the Articles of Incorporation may be adopted by the approval of the
Board of Directors and by the approval of the members of this corporation.
SECTION 10.2 CERTAIN AMENDMENTS
Notwithstanding the above sections of this Article, this corporation shall not
amend its Articles of Incorporation to alter any statement which appears in the
original Articles of Incorporation of the names and addresses of the first
directors of this corporation nor the name and address of its initial agent,
except to correct an error in such statement or to delete either statement after
the corporation has filed a "Statement by a Domestic Non-Profit Corporation"
pursuant to Section 6210 of the Colorado Nonprofit Corporation Law.
ARTICLE 11
PROHIBITION AGAINST SHARING CORPORATE PROFITS AND ASSETS
SECTION 11.1 PROHIBITION AGAINST SHARING CORPORATE PROFITS AND
ASSETS
No member, director, officer, employee, or other person connected with this
corporation, or any private individual, shall receive at any time any of the net
earnings or pecuniary profit from the operations of the corporation, provided,
however, that this provision shall not prevent payment to any such person of
reasonable compensation for services performed for the corporation in effecting
any of its public or charitable purposes, provided that such compensation is
otherwise permitted by these Bylaws and is fixed by resolution of the Board of
Directors; and no such person or persons shall be entitled to share in the
distribution of, and shall not receive, any of the corporate assets on
dissolution of the corporation. All members, if any, of the corporation shall be
deemed to have expressly consented and agreed that on such dissolution or
winding up of the affairs of the corporation, whether voluntarily or
involuntarily, the assets of the corporation, after all debts have been
satisfied, shall be distributed as required by the Articles of Incorporation of
this corporation and not otherwise.
ARTICLE 12
MEMBERS
SECTION 12.1 DETERMINATION AND RIGHTS OF MEMBERS
The corporation shall have only one class of members. No member shall hold more
than one membership in the corporation. Except as expressly provided in or
authorized by the Articles of Incorporation or Bylaws of this corporation, all
memberships shall have the same rights, privileges, restrictions and conditions.
SECTION 12.2 QUALIFICATIONS OF MEMBERS
The qualifications for membership in this corporation are as follows: Attendance
at Poitiers American High School, Poitiers, France.
SECTION 12.3 ADMISSION OF MEMBERS
Applicants shall be admitted to membership on payment of the application fee and
dues for the first year.
SECTION 12.4 FEES, DUES AND ASSESSMENTS
(a) The Board of Directors shall vote on the fee for making application for
membership in the corporation every two years. The annual dues payable to the
corporation by the members shall be that amount approved by a vote of the
majority of the Board of Directors.
(b) Memberships shall be non assessable.
SECTION 12.5 NUMBER OF MEMBERS
There is no limit on the number of members the corporation may admit.
SECTION 12.6 MEMBERSHIP BOOK
The corporation shall keep a membership book containing the name and address of
each member. Termination of the membership of any member shall be recorded in
the book, together with the date of termination of such membership. Such book
shall be kept at a convenient location and shall be available for inspection by
any member of the Executive Committee or member of the corporation during
regular business hours.
The record of names and addresses of the members of this corporation shall
constitute the membership list of this corporation and shall not be used, in
whole or part, by any person for any purpose not reasonably related to a
member's interest as a member.
SECTION 12.7 NON LIABILITY OF MEMBERS
A member of this corporation is not, as such, personally liable for the debts,
liabilities, or obligations of the corporation.
SECTION 12.8 NON TRANSFERABILITY OF MEMBERSHIPS
No member may transfer a membership or any right arising therefrom. All rights
of membership cease upon the member's death.
SECTION 12.9 TERMINATION OF MEMBERSHIP
(a) Grounds for Termination. The membership of a member shall terminate upon the
occurrence of any of the following events:
(1) Upon his or her notice of such termination delivered to the President,
Secretary or Membership Chairperson of the corporation personally or by mail,
such membership to terminate upon the date of delivery of the notice or date of
deposit in the mail.
(2) Upon a determination by the Executive Committee that the member has engaged
in conduct materially and seriously prejudicial to the interests or purposes of
the corporation.
(3) If this corporation has provided for the payment of dues by members, upon a
failure to renew his or her membership by paying dues on or before their due
date, such termination to be effective sixty (60) days after a written
notification of delinquency is given personally or mailed to such member by the
Membership Chairperson of the corporation. A member may avoid such termination
by paying the amount of delinquent dues within a sixty (60) day period following
the member's original due date for dues.
(b) Procedure for Expulsion. Following the determination that a member should be
expelled under subparagraph (a)(2) of this section, the following procedure
shall be implemented:
(1) A notice shall be sent by first-class or registered mail to the last address
of the member as shown on the corporation's records, setting forth the expulsion
and the reasons there for. Such notice shall be sent at least fifteen (15) days
before the pro posed effective date of the expulsion.
(2) The member being expelled shall be given an opportunity to be heard, either
orally or in writing, at a hearing to be held not less than five (5) days before
the effective date of the proposed expulsion. The hearing will be held by the
Executive Committee in accordance with the quorum and voting rules set forth in
these Bylaws applicable to the meetings of the Executive Committee. The notice
to the member of his or her proposed expulsion shall state the date, time, and
place of the hearing on his or her proposed expulsion.
(3) Following the hearing, the Executive Committee shall decide whether or not
the member should in fact be expelled, suspended, or sanctioned in some other
way. The decision of the Executive Committee shall be final.
(4) If this corporation has provided for the payment of dues by members, any
person expelled from the corporation shall receive a refund of dues already
paid. The refund shall be pro-rated to return only the unaccrued balance
remaining for the period of the dues payment.
SECTION 12.10 RIGHTS ON TERMINATION OF MEMBERSHIP
All rights of a member in the corporation shall cease on termination of
membership as herein provided.
SECTION 12.11 AMENDMENTS RESULTING IN THE TERMINATION OF MEMBERSHIPS
Notwithstanding any other provision of these Bylaws, if any amendment of the
Articles of Incorporation or of the Bylaws of this corporation would result in
the termination of all memberships or any class of memberships, then such
amendment or amendments shall be effected only in accordance with the provisions
of Section 5342 of the Colorado Nonprofit Public Benefit Corporation Law.
ARTICLE 13
MEETINGS OF MEMBERS
SECTION 13.1 PLACE OF MEETINGS
Meetings of members shall be held at such place or places within or without the
State of Colorado as may be designated from time to time by resolution of the
Executive Committee.
SECTION 13.2 ANNUAL AND OTHER REGULAR MEETINGS
The members shall meet at the annual reunion, for the purpose of electing
officers and transacting other business as may come before the meeting.
Cumulative voting for the election of officers shall not be permitted. The
candidates receiving the highest number of votes up to the number of officers to
be elected shall be elected. Each voting member shall cast one vote, with voting
being by ballot or show of hands only. The annual meeting of members for the
purpose of electing officers shall be deemed a regular meeting and any reference
in these Bylaws to regular meetings of members refers to this annual meeting.
SECTION 13.3 SPECIAL MEETINGS OF MEMBERS
(a) Persons Who May Call Special Meetings of Members. Special meetings of the
members shall be called by the Executive Committee or the President of the
corporation. In addition, special meetings of the members for any lawful purpose
may be called by five percent (5%) or more of the members.
SECTION 13.4 NOTICE OF MEETINGS
(a) Time of Notice. Whenever members are required or permitted to take action at
a meeting, a written notice of the meeting shall be given by the Secretary of
the corporation not less than ten (10) nor more than ninety (90) days before the
date of the meeting to each member who, on the record date for the notice of the
meeting, is entitled to vote there t, provided, however, that if notice is given
by mail, and the notice is not mailed by first-class, registered, or certified
mail, that notice shall be given twenty (20) days before the meeting.
b) Manner of Giving Notice. Notice of a members' meeting or any report shall be
given either personally or by mail or other means of written communication,
addressed to the member at the address of such member appearing on the books of
the corporation or given by the member to the corporation for the purpose of
notice; or if no address appears or is given, at the place where the principal
office of the corporation is located or by publication of notice of the meeting
at least once in a newspaper of general circulation in the county in which the
principal office is located. Notice shall be deemed to have been given at the
time when delivered personally or deposited in the mail or sent by telegram or
other means of written communication.
(c) Contents of Notice. Notice of a membership meeting shall state the place,
date, and time of the meeting and (1) in the case of a special meeting, the
general nature of the business to be transacted, and no other business may be
transacted, or (2) in the case of a regular meeting, those matters which the
Board, at the time notice is given, intends to present for action by the
members. Subject to any provision to the contrary contained in these Bylaws,
however, any proper matter may be presented at a regular meeting for such
action. The notice of any meeting of members at which officers are to be elected
shall include the names of all those who are nominees at the time notice is
given to members.
(d) Notice of Meetings Called by Members. If a special meeting is called by
members as authorized by these Bylaws, the request for the meeting shall be
submitted in writing, specifying the general nature of the business proposed to
be transacted and shall be delivered personally or sent by registered mail or by
electronic mail to the President, Vice President or Secretary of the
corporation. The officer receiving the request shall promptly cause notice to be
given to the members entitled to vote that a meeting will be held, stating the
date of the meeting. The date for such meeting shall be fixed by the Board and
shall not be less than thirty-five (35) nor more than ninety (90) days after the
receipt of the request for the meeting by the officer. If the notice is not
given within twenty (20) days after the receipt of the request, persons calling
the meeting may give the notice themselves.
(e) Waiver of Notice of Meetings. The transactions of any meeting of members,
however called and noticed, and wherever held, shall be as valid as though taken
at a meeting duly held after regular call and notice, if a quorum is present
either in person or by proxy, and if, either before or after the meeting, each
of the persons entitled to vote, not present in person or by proxy, signs a
written waiver of notice or a consent to the holding of the meeting or an
approval of the minutes thereof. All such waivers, consents and approvals shall
be filed with the corporate records or made a part of the minutes of the
meeting. Waiver of notices or consents need not specify either the business to
be transacted or the purpose of any regular or special meeting of members,
except that if action is taken or proposed to be taken for approval of any of
the matters specified in subparagraph (f) of this section, the waiver of notice
or consent shall state the general nature of the proposal.
(f) Special Notice Rules for Approving Certain Proposals. If action is proposed
to be taken or is taken with respect to the following proposals, such action
shall be invalid unless unanimously approved by those entitled to vote or unless
the general nature of the proposal is stated in the notice of meeting or in any
written waiver of notice:
1. Removal of officers without cause;
2. Filling of vacancies on the Board by members;
3. Amending the Articles of Incorporation; and
4. An election to voluntarily wind up and dissolve the corporation.
SECTION 13.5 QUORUM FOR MEETINGS
A quorum shall consist of 51% of the voting members of the corporation in
attendance at a reunion. Proxies from paid members not in attendance may be used
to establish a quorum for business purposes.
The members present at a duly called and held meeting at which a quorum is
initially present may continue to do business notwithstanding the loss of a
quorum at the meeting due to a withdrawal of members from the meeting provided
that any action taken after the loss of a quorum must be approved by at least a
majority of the members required to constitute a quorum.
In the absence of a quorum, any meeting of the members may be adjourned from
time to time by the vote of a majority of the votes represented in person or by
proxy at the meeting, but no other business shall be transacted at such meeting.
When a meeting is adjourned for lack of a sufficient number of members at the
meeting or otherwise, it shall not be necessary to give any notice of the time
and place of the adjourned meeting or of the business to be transacted at such
meeting other than by announcement at the meeting at which the adjournment is
taken of the time and place of the adjourned meeting. However, if after the
adjournment a new record date is fixed for notice or voting, a notice of the
adjourned meeting shall be given to each member who, on the record date for
notice of the meeting, is entitled to vote at the meeting. A meeting shall not
be adjourned for more than forty-five (45) days.
SECTION 13.6 MAJORITY ACTION AS MEMBERSHIP ACTION
Every act or decision done or made by a majority of voting members present in
person or by proxy at a duly held meeting at which a quorum is present is the
act of the members, unless the law, the Articles of Incorporation of this
corporation, or these Bylaws require a greater number.
SECTION 13.7 VOTING RIGHTS
Each member who is current in their dues is entitled to one vote on each matter
submitted to a vote by the members. Voting at duly held meetings may be by voice
vote. Election of Officers, however, may be by ballot.
SECTION 13.8 PROXY VOTING
Members current in their dues are entitled to vote or act by proxy. Proxy voting
may be allowed for all major issues addressed that can be sent out via e-mail or
printed correspondence prior to the scheduled meeting. Proxy may not be used for
selection of the Board of Directors since potential Directors will not be known
until the actual meeting.
SECTION 13.9 CONDUCT OF MEETINGS
Meetings of members shall be presided over by the President of the Board, or, if
the President is not available, in his or her absence, by the Vice President of
the corporation or, in the absence of all of these persons, by a Chairperson
chosen by a majority of the voting members, present in person or by proxy. The
Secretary of the corporation shall act as Secretary of all meetings of members,
provided that, in his or her absence, the presiding officer shall appoint
another person to act as Secretary of the Meeting.
Meetings shall be governed by Robert's Rules of Order, as such rules may be
revised from time to time, insofar as such rules are not inconsistent with or in
conflict with these Bylaws, with the Articles of Incorporation of this
corporation, or with any provision of law.
SECTION 13.10 ACTION BY WRITTEN BALLOT WITHOUT A MEETING
Any action which may be taken at any regular or special meeting of members may
be taken without a meeting if the corporation distributes a written ballot to
each member entitled to vote on the matter. The ballot shall set forth the
proposed action, provide an opportunity to specify approval or disapproval of
each proposal, provide that where the person solicited specifies a choice with
respect to any such proposal the vote shall be cast in accordance therewith, and
provide a reasonable time within which to return the ballot to the corporation.
Ballots shall be mailed or delivered in the manner required for giving notice of
meetings specified in Section 13.4(b) of this Article.
All written ballots shall also indicate the number of responses needed to meet
the quorum requirement and, except for ballots soliciting votes for the election
of directors, shall state the percentage of approvals necessary to pass the
measure submitted. The ballots must specify the time by which they must be
received by the corporation in order to be counted.
Approval of action by written ballot shall be valid only when the number of
votes cast by ballot within the time period specified equals or exceeds the
quorum required to be present at a meeting authorizing the action, and the
number of approvals equals or exceeds the number of votes that would be required
to approve the action at a meeting at which the total number of votes cast was
the same as the number of votes cast by ballot.
Officers may be elected by written ballot. Such ballots for the election of
officers shall list the persons nominated at the time the ballots are mailed or
delivered. If any such ballots are marked "withhold" or otherwise marked in a
manner indicating that the authority to vote for the election of officers is
withheld, they shall not be counted as votes either for or against the election
of a officer.
A written ballot may not be revoked after its receipt by the corporation or its
deposit in the mail, whichever occurs first.
SECTION 13.11 REASONABLE NOMINATION AND ELECTION PROCEDURES
This corporation shall make available to members reasonable nomination and
election procedures with respect to the election of officers by members. Such
procedures shall be reasonable given the nature, size and operations of the
corporation, and shall include:
(a) A reasonable means of nominating persons for election as officers.
(b) A reasonable opportunity for a nominee to communicate to the members the
nominee's qualifications and the reasons for the nominee's candidacy.
(c) A reasonable opportunity for all nominees to solicit votes.
(d) A reasonable opportunity for all members to choose among the nominees.
Upon the written request by any nominee for election to the Board and the
payment with such request of the reasonable costs of mailing (including
postage), the corporation shall, within ten (10) business days after such
request (provided payment has been made) mail to all members or such portion of
them that the nominee may reasonably specify, any material which the nominee
shall furnish and which is reasonably elated to the election, unless the
corporation within five (5) business days after the request allows the nominee,
at the corporation's option, the right to do either of the following:
1. inspect and copy the record of all members' names, addresses and voting
rights, at reasonable times, upon five (5) business days' prior written demand
upon the corporation, which demand shall state the purpose for which the
inspection rights are requested; or
2. obtain from the Membership Chairperson, upon written demand, a list of the
names, addresses and voting rights of those members entitled to vote for the
election of officers, as of the most recent record date for which it has been
compiled or as of any date specified by the nominee subsequent to the date of
demand.
The demand shall state the purpose for which the list is requested and the
membership list shall be made available on or before the later of ten (10)
business days after the demand is received or after the date specified therein
as the date as of which the list is to be compiled.
If the corporation distributes any written election material soliciting votes
for any nominee for officer at the corporation's expense, it shall make
available, at the corporation's expense, to each other nominee, in or with the
same material, the same amount of space that is provided any other nominee, with
equal prominence, to be used by the nominee for a purpose reasonably related to
the election.
SECTION 13.12 ACTION BY UNANIMOUS WRITTEN CONSENT WITHOUT MEETING
Except as otherwise provided in these Bylaws, any action required or permitted
to be taken by the members may be taken without a meeting, if all members shall
individually or collectively consent in writing to the action. The written
consent or consents shall be filed with the minutes of the proceedings of the
members. The action by written consent shall have the same force and effect as
the unanimous vote of the members.
SECTION 13.13 RECORD DATE FOR MEETINGS
The record date for purposes of determining the members entitled to notice,
voting rights, written ballot rights, or any other right with respect to a
meeting of members or any other lawful membership action, shall be set by a vote
of a majority of the Board Of Directors. Such record date shall not be more than
90 days nor less than 10 days before the date of the meeting or date which the
members are entitled to exercise any rights in respect of voting or other lawful
action.
SECTION 14
SECTIONS OF THE COLORADO NONPROFIT PUBLIC BENEFIT CORPORATION LAW
The following sections of the Colorado Nonprofit Public Benefit Corporation Law
are referenced herein:
1. Section 5150 - Bylaws
2. Section 5212 - Appointment of Committees
3. Section 5230 - Duties and liabilities of directorsof nonprofit public benefit
corporation
4. Section 5233 - Material Financial Interest
5. Section 5238 - Indemnification of Agents
6. Section 5342 - Termination of Corporation
7. Section 5521 - Additional Provisions Relating to Election of Directors
8. Section 5522 - Additional Provisions Relating to Election of Directors
9. Section 6210 - Required annual filings; Effect of filings on persons dealing
with corporation
WRITTEN CONSENT OF DIRECTORS ADOPTING BYLAWS
We, the undersigned, are all of the persons named as the initial directors in
the Articles of Incorporation of Poitiers Panthers Alumni Association,
Incorporated, a Colorado nonprofit corporation, and, pursuant to the authority
granted to the directors by these Bylaws to take action by unanimous written
consent without a meeting, consent to, and hereby do, adopt the foregoing
Bylaws, consisting of twenty five (25) pages, as the Bylaws of this corporation.
Dated: February 15, 2006
_____________________________
John Hartman, Director
_____________________________
Mary Smith Crabb, Director
_____________________________
Ilene Hampton Smith, Director
_____________________________
Siv Hendry Keyser, Director
CERTIFICATE
This is to certify that the foregoing is a true and correct copy of the Bylaws
of the corporation named in the title thereto and that such Bylaws were duly
adopted by the Board of Directors of said corporation on the date set forth
below.
Dated: February 15, 2006
_____________________________
Ilene Hampton Smith, Secretary
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